The property platform
you've been asking for.
Leases, rent collection, maintenance and tenant communication all in one place. Built for landlords who want simplicity and property managers who need power.
Portfolio Overview
Dashboard
Everything You Need,
Nothing You Don't
PropHaven covers every corner of property management built for landlords who want simplicity and managers who need power.
Property & Portfolio
6 features
Multi-Property Portfolio
Manage your entire portfolio from one command center, no matter how many buildings you own.
- Live summary of occupancy, rent due, and open maintenance across all properties
- Compare performance between properties side by side
- Spot vacancies instantly and act without switching tools
Owner & Landlord Profiles
Every property ties back to a complete owner record so nothing falls through the cracks.
- Store contact info, banking details, and ownership structure securely
- Always know who to report to and where disbursements go
- Access owner profiles instantly when clients call with questions
Unit Management
Every door in your portfolio gets its own profile with all the details you need.
- Track bedrooms, bathrooms, rent amount, and vacancy status per unit
- Updates flow through your dashboard the moment you make them
- No spreadsheet columns or multi-system data entry to maintain
Appliance Tracking
Log every appliance per unit with its full service history and warranty information.
- Record make, model, purchase date, and warranty expiry per appliance
- Full timeline of every service call, repair, and replacement
- Plan preventative maintenance before something breaks and costs more
Expense Logging
Record every property cost against the exact unit or building it belongs to.
- Log utilities, repairs, taxes, insurance, and landscaping per property
- See true operating costs at a glance, not buried in bank statements
- Export for tax season instead of hunting through receipts
Financial Snapshots
Pull a full financial summary for any property or your entire portfolio at any time.
- Income, expenses, outstanding balances, and net position in one view
- Share with your accountant or investor without manual calculations
- Drill into any figure to see the transactions behind it
Tenant & Lease
6 features
Full Tenant Profiles
Every tenant gets a detailed profile with everything you need, all in one place.
- Store employment info, emergency contacts, and government ID securely
- Background check results and documents linked directly to the profile
- No more hunting through emails or folders for tenant history
Digital Lease Creation
Generate a fully customized lease from your templates and send it for signature in minutes.
- Custom clauses and standard terms filled in automatically
- Send for digital signature with one click no printing required
- Lease links to the tenant and unit immediately on signing
Multi-Tenant Leases
Multiple people on one lease, each with their own profile tracked individually.
- Add roommates and co-tenants to a single lease agreement
- Individual employment and contact details stored per person
- Co-signer support with a dedicated signature block on the document
Lease Renewal Chains
Every renewal links to the original, creating an unbroken chain of lease history.
- Full audit trail of every term the tenant has ever been on
- Critical for deposit tracking, disputes, and compliance checks
- Always know which version of a lease is the current one
Rental Applications
Accept and manage applications digitally, from first submission to final decision.
- Full digital form: employment, rental history, references, and co-applicants
- Compare multiple applicants per unit side by side
- Approve, decline, or hold with a single status change
Document Collection
Request and collect documents from applicants and tenants without email back-and-forth.
- Give tenants a direct upload link for pay stubs, IDs, or reference letters
- Everything lands in a centralized workspace organized by person and property
- Always know what you have and what's still outstanding
Payments & Financials
8 features
Payment Recording
Log every payment against the right lease and tenant with full history always visible.
- Record date, amount, method, and who logged each payment
- Generate a clean statement for any tenant in seconds
- No ambiguity about what was paid, when, and by whom
Recurring Schedules
Configure a payment schedule once and PropHaven handles everything from there.
- Weekly, bi-weekly, monthly, quarterly, or annual schedules supported
- Upcoming payment entries generated automatically no manual input
- Rent roll always reflects expected versus collected, live
Auto Payment Numbers
Every payment gets a unique reference number for clean, effortless reconciliation.
- Format: PAY-YYYY-#### generated automatically on each payment
- Use in bank statements, receipts, and tenant communications
- Records stay organized without any extra effort on your part
Late Fee Automation
Define your late fee rules once and PropHaven enforces them automatically every month.
- Set flat amounts, percentages, and grace periods per lease
- Applied automatically when payments aren't received on time
- Rules are consistent and documented no manual decisions required
Invoice Generation
Create professional invoices for any charge with line items and your company branding.
- Auto-numbered, dated, and linked to the right tenant and lease
- Covers rent, deposits, late fees, or any custom charge
- Send directly from PropHaven or download as a PDF
Payment Reminders
Automated reminders go out on your schedule so you never have to chase manually.
- Configure timing: days before due, the day of, and after
- Tenants receive clear messages with everything needed to act
- Track who received what and when from the reminders log
Invoice Settings
Customize invoice templates, numbering, and branding once at the company level.
- Set default terms, numbering format, and your company branding
- Different configurations per property if your business needs it
- Your settings apply to every invoice generated, consistently
Billing Plan Management
Manage tenant billing plans alongside their lease in one unified view.
- See current plan status, schedule, and full payment history together
- Update billing when plans change or leases renew in the same workflow
- Full visibility into who owes what and when it's due
Maintenance & Ops
6 features
Maintenance Requests
Tenants submit requests in PropHaven no phone calls or text threads needed.
- Include priority level, category, description, and photos at submission
- Every request timestamped and tracked from open to resolved
- Clear view of what's open, what's urgent, and what's been handled
Work Order Assignment
Convert any request into a work order and assign it to the right person instantly.
- Assign to a vendor, contractor, or internal staff member
- Add instructions, estimated cost, and a target completion date
- Assignee is notified immediately and can update progress in-app
Vendor Management
A directory of trusted contractors, always ready when a maintenance request comes in.
- Store contact info, specialties, license numbers, and standard rates
- Match requests to the right vendor by trade, instantly
- Vendor history linked to every job they've completed for you
Photo Attachments
Visual documentation for every request and work order, from start to finish.
- Tenants attach photos at submission; you add before-and-after on completion
- Protects you in disputes and briefs vendors before they arrive
- All photos stored and linked to the right unit and work order
Inspection Templates
Standardized inspection checklists for move-ins, move-outs, and routine walk-throughs.
- Each item can require a photo, a rating, or a written note
- Completed inspections stored with a timestamp against the unit
- A permanent, auditable condition record for every property
Appliance Service History
Every appliance has its own service timeline, linked directly to its unit.
- Log every repair, service call, and replacement per appliance
- Spot recurring issues that justify a replacement over more repairs
- Full documentation for warranty claims, always ready when you need it
Communication
6 features
In-Platform Messaging
All your property communications in one place no mixing with personal email or SMS.
- Threaded by topic and linked to the relevant lease, property, or tenant
- Read receipts confirm when messages have been seen
- Searchable history, always organized by context
File Attachments
Share documents and images within message threads without switching tools.
- Attach files directly in any conversation thread
- Documents stay in context lease files in lease threads, photos in work orders
- Secure, searchable, and never mixed with personal messages
Company Announcements
Broadcast to all tenants or targeted groups without a third-party tool.
- Target all tenants, a specific property, or a custom group
- Attach policy updates, community notices, or any document
- Delivery tracked know who received the message and exactly when
Real-Time Notifications
Instant alerts for everything that matters, grouped so you're never overwhelmed.
- Triggered by payments, maintenance requests, and lease events
- In-app and grouped by type for fast scanning
- Nothing urgent gets buried in an inbox
Email Templates
Customize every automated email PropHaven sends on your behalf.
- Templates for reminders, invoices, welcome messages, and more
- Add your branding, tone, and any custom language you need
- Applied consistently across all tenant communications no drafting each time
Email Delivery Logs
A timestamped record of every outbound email, with full delivery status.
- Track delivered, opened, and bounced status per message
- Proof of communication when a tenant claims they didn't receive something
- No more disputes about missed notices or reminders
Compliance & Admin
6 features
Full Audit Log
Every action in PropHaven is recorded who did it, when, and exactly what changed.
- Covers every edit, approval, and deletion across your entire account
- User details and precise timestamp on every log entry
- Answer 'who changed this?' instantly, every time
Role-Based Permissions
Each team member sees and does exactly what their role requires nothing more.
- Granular control from full admin down to read-only per property
- Junior staff see only what's relevant; sensitive data stays protected
- Update permissions at any time without disrupting ongoing work
Multi-Company Architecture
Manage multiple client companies from one login, with data never crossing between them.
- Each company is a fully isolated environment separate tenants, leases, and financials
- Switch between clients without any risk of data bleed
- Purpose-built for property management firms running multiple accounts
Document Storage
All your property documents in one place, organized and always accessible.
- Store leases, receipts, inspection reports, and insurance policies
- Linked to the records they relate to find them by searching, not browsing folders
- Accessible from anywhere, on any device
Dashboard Snapshots
An at-a-glance health check of your portfolio every time you log in.
- Occupancy rate, rent collected, open maintenance, and expiring leases surfaced immediately
- Drill into any metric to see the full detail behind the number
- Always know where things stand without running a manual report
Data Isolation
Company data is architecturally isolated at the database level not just filtered.
- Two companies sharing an admin user never have their data touch
- The strongest possible guarantee for compliance and security
- The foundation of PropHaven's multi-tenant architecture
Three steps and you're managing smarter
No onboarding calls. No IT help needed. If you can fill out a form, you can use PropHaven.
Add your properties
Tell PropHaven about the places you manage the address, number of units, what each rents for and who the owner is. You don't need to migrate anything. Just fill in what you know.
- Add as many properties and units as you own
- Set rent amount, bedrooms and vacancy status per unit
- Link each property to an owner or landlord profile
Get your tenants set up
Send a lease for digital signature, collect a rental application, or simply add existing tenants manually. Once they're in, they're linked to their unit, their lease and their payment schedule automatically.
- Generate a lease from a template in under a minute
- Send for e-signature with one click no printer needed
- Roommates, co-tenants and co-signers all supported
Let PropHaven handle the routine
Recurring rent, maintenance requests, late fee reminders once set up, PropHaven runs these automatically every month. You spend your time on decisions, not on admin.
- Rent collected and logged on schedule no manual entries
- Maintenance requests triaged and assigned to your vendors
- Reminders sent automatically so you never have to chase
Ready to see it for yourself?
Join our early testing team and get set up before the public launch.
From Application to Move-In, Effortlessly
Manage the full tenant lifecycle. Accept rental applications, review co-applicants, generate leases from templates and track every renewal all without leaving PropHaven.
- Multi-tenant leases with co-signer support
- Renewal chains with full history
- Document storage and e-signature
- Application tracking dashboard
Never Chase Rent Again
Set up recurring payments once and let PropHaven handle the rest. Automated invoicing, late fee enforcement and payment reminders keep your cash flow healthy.
- Recurring payment schedules
- Auto-generated invoices
- Late fee automation
- Full payment history
Resolve Issues Before They Escalate
Tenants submit requests, you assign to vendors or staff and track progress through to completion. Every work order is documented with photos and costs.
- Priority tracking by severity
- Vendor and staff assignment
- Work order management
- Photo documentation
Built for Teams and Portfolios of Any Size
PropHaven's multi-company architecture lets property management firms manage multiple client companies from a single account. Each company is fully isolated with its own properties, tenants and financials while admins maintain complete oversight.
Simple, transparent pricing
Reserve your spot now. Early testers lock in founding-member rates before we go live.
For landlords getting off spreadsheets
Billed monthly, cancel anytime
- 1 team seat included
- Manage up to 10 units across your properties
- Unlimited tenants and lease records
- Create and e-sign leases from templates
- Track every rent payment with a full history
- Tenants submit maintenance requests in-app
- Portfolio snapshot reports at a glance
- 5 GB storage for leases, receipts & documents
- Email support with 48h response
Founding-member rate locked in at launch
For property managers running a real operation
Billed monthly, cancel anytime
- Everything in Starter, plus:
- 5 team seats included
- Up to 50 units across your portfolio
- Rent collected automatically on a schedule
- Late fees calculated and applied for you
- Professional invoices generated and sent
- Vendor directory and work order management
- Inspection checklists with photo capture
- 50 GB document storage
- Priority support
Founding-member rate locked in at launch
For firms managing multiple client portfolios
- Everything in Professional, plus:
- Unlimited team seats
- Unlimited units and properties
- Manage multiple companies from one login
- Full audit log every action recorded
- Custom-branded email templates
- API access for your own integrations
- Dedicated account manager
- Custom onboarding and SLA guarantee
- Unlimited storage
We'll reach out within 1 business day
Not sure which plan is right for you?
Choose Starter if…
You own a handful of units and want to ditch the spreadsheet.
Choose Pro if…
You manage multiple landlords' properties and need automation and team tools.
Choose Enterprise if…
You run a management firm with many clients and need full isolation and API access.
Prices are per workspace. Additional seats billed at the same monthly or annual rate. Early testers receive founding-member rates locked in for life.
Built Around Real Pain Points
We spoke with hundreds of landlords and property managers before writing a line of code. Here's what they told us they needed most.
"Chasing rent and sending reminders manually takes hours every month. If PropHaven's recurring payment setup and automated reminders work as designed, that drops to almost zero. I also need a clear picture of cash flow across all 8 units that's been impossible with spreadsheets."
"Managing 3 client companies from one account is exactly what our firm needs. The role-based permissions concept where junior staff only see what's relevant to them solves a real headache. And having a full audit log would save us every time a client asks for documentation on changes."
"The lease renewal workflow concept is exactly right. Seeing the full history chain per tenant, generating a renewal in minutes and keeping everything documented that's what I've been looking for. Maintenance is another big one: photo documentation and vendor assignment in one place would change how I work."
Frequently Asked Questions
Everything you need to know about PropHaven and early access.
We're targeting a 2026 public launch. Early testing access will begin before then joining our testing team gets you in months ahead of the public release, with direct input on the final product and founding-member pricing locked in.
Early testers get free access during the testing period, priority onboarding when we go live and a seat at the table for roadmap decisions. We run regular feedback sessions and you'll have a direct line to the founding team. Spots are limited.
Absolutely. PropHaven is built for multi-property portfolios. You can add as many properties and units as your plan allows, each with their own financials, tenants, leases and maintenance history.
Yes you can add multiple tenants (roommates or co-tenants) to a single lease, each with their own profile, employment info and emergency contacts. Responsibility for payments and terms is tracked at the lease level.
You configure a recurring payment schedule (weekly, bi-weekly, monthly, quarterly, or annually) per lease. PropHaven automatically generates invoice entries, tracks payment status, applies late fees when configured and sends reminders all without manual intervention.
Yes. PropHaven includes a library of standard lease templates that you can customize with your own terms, clauses and branding. Once configured, you can generate a lease for any unit in seconds.
Completely. PropHaven uses a multi-tenant architecture where each company is a fully isolated data silo. Users in one company cannot access or see any data from another company even if the same admin manages both.
You'll receive a notification as expiry approaches. You can then renew the lease (creating a new renewal entry in the chain), let it go month-to-month, or begin the move-out workflow. Full history of all prior lease terms is always preserved.
Yes. You can maintain a vendor directory with contact info, trade specialties and rates. When a maintenance request comes in, you assign it to a vendor or internal staff member, create a work order and track progress through to resolution with photo documentation at every step.
Still have questions?
Join the waitlist and ask us directly we respond to every submission.
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PropHaven
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